35 hours per week
The role of the Procurement Administrator will be to assist the procurement team at Guy's & St. Thomas NHS Foundation Trust, based at London Bridge. To observe and learn the process of procurement and the various logistical practices that are in place. NHS procurement covers a broad range of areas from Buying and Supply Chain Management, to Contract and Relationship Management.
As part of the procurement team at Guy's & St. Thomas NHS Foundation Trust you will provide assistance to the buyers and category managers, as well as the materials management team, experiencing all departments on a rotation basis. You will spend time in the warehouse working with the materials management team, dealing with items such as PPE, ward and medical supplies and uniforms for staff. You will also learn about Scan for Safety and inventory management. Time will be spent with the category managers, identifying and sourcing appropriate supplies and goods, providing cost effective solutions for the organisation. You will regularly liaise with suppliers and supply chain teams to ensure value for money and the best service possible is being delivered.
As a graduate on the procurement scheme you will complete at CIPS Level 4 diploma. This will take the full 2-years and you will be expected to attend training and undertake learning during your own time. A CIPS qualification will ensure you have the knowledge and skills desired to progress within procurement.
As part of the scheme you will have support from a mentor, who will help and guide you, offering advice and support where possible.
We are looking for an efficient and capable graduate to provide support to the procurement teams, working in a reactive environment which follows set guidelines. You will assist team members in areas needing support during this incredibly busy and demanding time.
Key working relationships:
- The post holder will work closely with the buyers, category managers and materials management teams as well as communicating on a regular basis with the Enablement Director
- The post holder will be expected to attend meetings with stakeholders, both clinical and non-clinical such as surgeons, theatre managers, finance managers and IT project managers
- Communication and some travel may be expected between various sites
- Due to the nature of the role the successful graduate will be required to liaise with suppliers and stakeholders and other individuals from areas of the business at all levels from Director level down
Duties and responsibilities:
- Spend time understanding the role of procurement and the various teams involved in ensuring the organisation provides the products and services needed
- Work with and learn from the buyers and category managers, understanding the tender process through to evaluation and completion
- Be involved in a number of tender processes
- Work with and learn from the logistics team, working closely with medical consumables and understanding storage and distribution of goods
- Update logs and trackers where appropriate to ensure systems are up to date
- Help to maintain stakeholder and supplier engagement
- Undertake general administrative tasks to support the teams
- Overall offer support in the delivery of a robust procurement service
- Commit to completing the CIPS qualification
- Educated to Degree level with a 2.2 qualification as a minimum, within the last 3 years
- Hold evidence of having achieved an A*-C GCSE or equivalent in Math and English
Knowledge and experience (Desirable):
- Experience working as part of a team and the ability to develop contacts and build networks
- Administrative experience and a good level of IT literacy, including Microsoft Office applications, in particular Excel and Word
Skills and capabilities (Essential):
- Strong spoken and written communication skills and social skills
- Good interpersonal skills with the ability to communicate and work effectively across teams, with a variety of people both internally and externally
- Excellent organisational skills with the ability to work under pressure, to strict deadlines and with attention to detail
Values and behaviours (Essential):
- Contribute a positive and enthusiastic attitude and must be reliable, pro-active and enjoy working as part of a busy team
- Commitment and motivation to complete a two-year training scheme (including apprenticeship)
- An interest in Procurement and committed to a career in the NHS
- Be inquisitive and want to learn, having enthusiasm and an open-mind to gain the most out of the programme
- Prepared to travel to various NHS sites if required